For Non-University Groups
For Non-University Groups
Reservation Timeline
For priority locations, reservation requests must be submitted at least 60 days in advance and cannot be submitted more than 9 months in advance.
- Priority Locations include:
- Talley Student Union Ballrooms
- Stafford Commons
- Witherspoon Student Center Auditorium
- Washington Sankofa Room
- Harris Field
For meeting rooms and info tables, reservation requests must be submitted at least 30 days in advance and cannot be submitted more than 3 months in advance.
Peak Periods – Limited Availability
There may be limited availability of priority locations during the academic year as priority is given to Registered Student Organizations and University Units. Additionally, there will be no availability of priority spaces during Wolfpack Welcome Weeks, from week 4 to week 12 each fall semester, and from after Spring Break to Commencement each spring.
Meetings rooms and info tables are unavailable to non-university groups during university wellness days, reading days, and finals. Additionally, meeting rooms are unavailable to non-university groups Monday through Thursday after 5pm during the academic year.
Any additional availability is based on Student Centers capacity to add complex events within peak periods during the academic year.
Our Spaces
If you are interested in learning more about our event spaces please click here for room capacities and photos and here for pricing.
Once you have identified a space, request a reservation through our Event Request Form.
If you are planning on requesting a space with NC State Student Centers Events, read the important information below.
Sponsorship
Other than for conducting non-commercial solicitation, as defined by NCSU REG 07.25.12 – Solicitation, a Non-University Group or individual’s use of space must be sponsored by a University Group, Student Group, or Student.
A University official or a student liaison from the sponsoring group may be required to be present for the Non-University Group or individual’s use from start to finish. The official or liaison may be required to make periodic checks with University Police prior to and during the use and must provide a mobile phone number in case they need to be contacted during the use.
Deposits
The Student Centers Events office must receive a non-refundable deposit (25% of room rental rate) prior to reserving the requested event space. Instructions for how to pay the deposit with a check or credit card will be emailed to you after a preliminary planning meeting with an event coordinator.
The required deposit amount will be estimated based on the preliminary planning discussion with the event coordinator and the spaces identified as suitable for the event. Deposits paid for reserved spaces that are ultimately not used are nonrefundable and will not be applied toward the remaining event balance.
Facility Use Agreement
A Facility Use Agreement must be completed and signed 30 days prior to your event. You will be asked to review the terms of this agreement prior to paying the non-refundable deposit to ensure that you will comply with all requirements.
Non-University Groups are required to have general liability insurance to cover their event. You can learn more about the Facility Use Insurance Requirements here.